Formalities

How to enter and stay in Luxembourg as a student

Travelling relevant documents such as visa (if requested) are your own responsibility and all formalities have to be completed before arriving in Luxembourg. In order to fasten your immigration formalities if you are admitted, it is wise to already have valid identity documents (identity card, passport), as well as birth certificate and criminal record issued in advance.

Formalities before arrival in Luxembourg

EU citizens/students

EU citizens register their arrival at the city hall/municipality of their place of residence.

 

Third-countries citizens/students

Before entering the country, the student has to apply for an authorization of stay at the Ministry in charge of immigration matters. The student should indicate his/her identity (name, surname and details) and attach the following documents:
  1. Exemplified copy of the entire passport (all pages) certified
  2. birth certificate
  3. criminal record or an affidavit
  4. admission documents to the IMPALLA programme
  5. evidence of sufficient financial means to cover his/her living costs and travelling expenses
  6. health insurance covering all risks on the Luxembourg territory  (*)

NB:The requested documents have to be exemplified by the competent local institutions in the country of origin, or legalized by the competent institution and exemplified by the embassy.
In case the documents are not issued in German, French or English languages, a translation made by an official translator has to be attached.

(*) All the  students are covered by the health insurance system of Luxembourg for the duration of the programme. The Impalla secretariat takes care of all necessary formalities. Health insurance is free until the age of 30; students aged 30 or more will be charged.

In countries in which Luxembourg does not have a diplomatic or consular mission, the application should be made to the Belgian/Dutch diplomatic or consular mission that represents Luxembourg in consular matters.
Information on visa and passport is accessible on:
http://www.mae.lu/en/Site-MAE/Visas-Passports/Advice-to-travellers/To-come-to-Luxembourg
http://www.mae.lu/fr/Site-MAE/Immigration/Entree-et-sejour-des-etrangers2
> Ressortissants de pays tiers > Séjour de plus de trois mois
> Citoyens de l’Union  quelle que soit leur nationalité > Séjour supérieur à trois mois

Please note that the Impalla secretariat provides the Immigration service in Luxembourg with the list of all the admitted students as well as copies of their admission and grant documents. However, the students have to submit their application for entering and staying, from their place of residence.

In case a Non-EU citizen is studying within the Schengen space at the time of his/her admission in our programme, he/she has to apply -  from his/her present place of residence - for an extension of his/her authorization of stay while it is still valid and before joining the programme in Luxembourg.

Please check the list of diplomatic and consular network here:
http://www.mae.lu/en/Site-MAE/Diplomatic-and-Consular-Network> Représentations consulaires du Luxembourg à l'étranger.

 

Formalities upon arrival in Luxembourg

All students have to register within 3 days at the “Administration communale - bureau de la population”, municipality/city hall of their place of residence. This formality is compulsory and linked to other administrative and practical aspects of staying in Luxembourg (residence permit/card, health insurance, transport card).

Non-EU citizens have to apply for a residence permit. The Impalla secretariat takes care of the whole procedure (more details are given on arrival)
Passport photographs (45mm/35mm) will be requested for different purposes on your arrival (registration, visa, transport card, etc …); to save your time and money, please bring some along with you.

K.U.Leuven student registration procedure requires the original diplomas to be presented. Therefore, all students need to bring their original diplomas on the IMPALLA starting day.